Use this checklist as a structured conversation, not a guarantee. Adapt it to the campaign, audience, jurisdiction, and consequences of failure. Record who approved each area and what evidence they reviewed.

Purpose and destination

  • The code solves a defined visitor problem.
  • The visible call to action accurately describes the result.
  • The destination is on a controlled, recognizable HTTPS domain.
  • The mobile page loads quickly and immediately fulfills the promise.
  • A useful non-QR route is visible.
  • Required, emergency, price, and safety information remains available without scanning where appropriate.

Payload and design

  • The recovered payload matches the approved source exactly.
  • The URL has no unnecessary personal or tracking data.
  • The error-correction level, density, physical size, and logo are evaluated together.
  • Dark modules, light background, and quiet zone remain intact.
  • The code has not been stretched, cropped, blurred, or compressed.
  • PNG or SVG export is appropriate for the production workflow.

Privacy, security, and access

  • The data flow covers generator, redirect, host, logs, analytics, advertising, forms, and vendors.
  • Consent and notices match the actual regions and purposes.
  • No private credential or personal data is exposed in a public pattern.
  • Destination and redirect accounts use strong authentication and limited access.
  • Public signs have an inspection and tamper-response owner.
  • The destination and physical placement have passed accessibility review.

Production evidence

  • A proof was produced on the real or equivalent material and finish.
  • Multiple representative devices scanned it under expected light, distance, angle, and network conditions.
  • Finishing, folding, curvature, mounting, and surrounding artwork were included.
  • The final artwork version, encoded payload, destination, and approver are recorded.

Operations and retirement

  • A named owner monitors the destination and content.
  • Support staff know the fallback and failure procedure.
  • Campaign end, review, and record-retention dates are set.
  • Old signs and files have a removal or archive plan.
  • The end-state page will not redirect visitors to an unrelated promise.

Original sign-off example

A public workshop campaign keeps a one-page launch record containing the final URL, code file checksum, print proof photograph, device matrix, accessibility findings, privacy decision, installation locations, owner, and removal date. When a problem appears, the team knows which artifact and person to consult.

Create the code you need

Use HighEndDIY’s private browser tool, then test the result in the setting where people will scan it.

Create a QR Code

Found something that should be corrected? Email help@HighEndDIY.com.